Minimum time commitment: 20 hours per month Not Including Tournaments

The Board President serves as the chief volunteer leader of the nonprofit organization, providing strategic direction, leadership, and oversight to ensure the organization achieves its mission, vision,  and goals. The Board President works closely with the Executive Director, Treasurer, and other board members to establish governance practices, build a strong board, and maintain accountability to the organization’s beneficiaries, funders, and community.

Key Responsibilities

Leadership and Governance

1. Board Leadership: Lead board meetings, set meeting agendas in collaboration with the Executive Director, and ensure that board members have the information they need to make informed decisions.

2. Strategic Planning: Lead the board in developing and monitoring the organization’s strategic plan, ensuring alignment with the mission and long-term goals.

3. Governance Oversight: Ensure the board fulfills its legal, ethical, and fiduciary responsibilities, including compliance with bylaws and regulatory requirements.

4. Policy Development: Work with the board to establish and review organizational policies and procedures.

Collaboration with Executive Leadership

5. Executive Support: Act as the primary liaison between the board and Treasurer, providing support, guidance, and evaluation.

6. Performance Management: Lead the process of hiring, evaluating, and, if necessary, transitioning.

Board Development

7. Board Recruitment: Lead efforts to recruit, onboard, and mentor new board members, ensuring a diverse and skilled board.

8. Board Engagement: Foster a collaborative and productive environment among board members, encouraging active participation and committee involvement.

9. Capacity Building: Identify training and development opportunities for board members to strengthen their governance capabilities.

Minimum time commitment: 20 hours per month Not Including Tournaments

​​Executive Director - Responsible for the organization's day-to-day operations, strategic direction, and overall management. While the Board of Directors provides governance and oversight, the ED is responsible for implementing the board’s policies and ensuring the organization fulfills its mission.

Key Responsibilities  

1. Operational Leadership

• Oversees the daily operations of the organization.

• Manages staff, volunteers, and programs to ensure efficiency and alignment with strategic goals.

2. Financial Management

• Develops and manages the budget and financial planning.

• Ensures fiscal responsibility and compliance with funding requirements. 

• Works with the treasurer and finance committee to provide financial reports.

3. Strategic Planning & Execution

• Collaborates with the board to develop and implement strategic plans.

• Monitors progress toward organizational goals.

• Evaluates programs and services for effectiveness.

4. Board Support & Governance

• Provides regular reports and updates to the Board of Directors.

• Helps prepare for board meetings, including agendas and materials.

• Ensures the board is well-informed to make decisions.

Minimum time commitment: 15 hours per month Not Including Tournaments

The Treasurer is a key officer of the nonprofit organization's board of directors, responsible for overseeing the financial health and sustainability of the organization. The Treasurer ensures proper financial management, reporting, and compliance with legal and regulatory requirements. Working closely with the President, Executive Director and the board, the Treasurer provides strategic financial guidance and supports fundraising and budgeting efforts.

Key Responsibilities

Financial Oversight & Reporting

1. Financial Management: Ensure sound financial policies and procedures are in place to safeguard the organization’s assets and resources.

2. Financial Reporting: Provide regular financial reports to the board, including balance sheets, income statements, and cash flow statements, ensuring transparency and accuracy.

3. Budgeting: Work with the Executive Director and finance team to develop an annual budget and ensure board approval.

4. Audit & Compliance: Oversee annual audits or financial reviews, ensuring compliance with nonprofit financial regulations and reporting requirements.

5. Tax Filings & Regulatory Compliance: Ensure timely submission of tax filings (e.g., IRS Form 990 – 1099 Etc..) and adherence to state and federal financial reporting requirements.

Collaboration with Executive Leadership

6. Executive Support: Work closely with the President and Executive Director to align financial strategies with organizational goals.

7. Financial Planning: Provide financial insights and recommendations to support strategic decision-making and long-term planning.

Board Development & Engagement

8. Risk Management: Identify financial risks and implement mitigation strategies to protect the organization’s financial health.

Fundraising & Financial Sustainability

11. Fund Development Oversight: Support fundraising efforts by ensuring sound financial tracking and reporting of donations, grants, and funding sources.

12. Grant Compliance: Monitor and ensure compliance with grant funding restrictions and financial reporting requirements.

13. Investment Oversight: If applicable, oversee investment strategies to maximize financial sustainability while adhering to organizational policies.

Other Duties

14. Internal Controls: Ensure that financial policies and internal controls are in place to prevent fraud and mismanagement.

15. Succession Planning: Assist in identifying and mentoring a potential successor for the Treasurer role to ensure continuity.

Key Qualifications

• Experience in financial management, accounting, or bookkeeping (nonprofit experience preferred).

• Knowledge of nonprofit financial practices, reporting, and compliance.

• Strong analytical and problem-solving skills.

• Ability to communicate financial information clearly to non-financial board members.

• Familiarity with accounting software, financial reporting tools, and budgeting processes.

• Commitment to the mission and values of the organization.

The Treasurer plays a critical role in maintaining the financial integrity and sustainability of the organization.

Minimum time commitment: 20 hours per month Not Including Tournaments

In this role, you will use your skills in media management, storytelling, and fundraising to raise awareness about our cause, engage our community, and drive donations to support our programs.

This is a fantastic opportunity to make a meaningful impact while building experience in nonprofit media and development efforts. Key Responsibilities

Primary Role Overview - Fundraising

1. Campaign Support: Assist in planning, organizing, and executing fundraising campaigns and events.

2. Donor Engagement: Research and reach out to potential donors, sponsors, and partners to secure support for the organization.

3. Grant Assistance: Support the team in identifying grant opportunities and drafting grant proposals or reports.

4. Event Support: Collaborate with the team to coordinate logistics for fundraising events, including volunteer coordination, materials preparation, and promotion.

Secondary Assistance - Media & Communications

5. Content Creation: Develop and design engaging content for social media, newsletters, websites, and other communication channels.

6. Social Media Management: Regularly update and manage our social media platforms to increase followers, engagement, and awareness.

7. Storytelling: Capture and share compelling stories, photos, and videos from our beneficiaries, programs, and events to highlight our impact.

8. Media Outreach: Assist with writing press releases, contacting local media outlets, and building relationships with journalists to promote our initiatives.

9. Graphic Design: Create visual materials (flyers, posters, social media graphics) to support campaigns and events.

Qualifications:

• Passion for women’s pool and sportsmanship.

• Strong written and verbal communication skills.

• Basic proficiency in social media platforms (e.g., Facebook, Instagram, Twitter, LinkedIn).

• Basic graphic design, video editing skills are a plus.

• Creative and resourceful with strong organizational skills.

• Ability to work independently and as part of a team.

• Experience in fundraising, marketing, or communications (preferred but not required).

Minimum time commitment: 20 hours per month - Not Including Tournaments

Marketing and Graphic Design Board Member plays a crucial role in shaping the marketing strategies and visual identity of NWPA. You will collaborate with other board members and senior leadership to develop and implement marketing campaigns that align with our business objectives and resonate with our target audience.

Main Responsibilities:

1. Provide expertise and guidance on marketing strategies, including digital marketing, social media, branding, and advertising.

2. Contribute to the development of comprehensive marketing plans that support the company's short-term and long-term goals.

3. Collaborate with internal teams to ensure brand consistency across all marketing materials and channels.

4. Offer insights and recommendations on graphic design elements, including logos, website design, packaging, and promotional materials.

5. Stay updated on industry trends and best practices in marketing and graphic design to inform decision-making processes.

6. Participate in board meetings and discussions, offering valuable input and perspectives on marketing and design-related matters.

7. Serve as a liaison between the Board of Directors and the marketing and design teams, fostering effective communication and collaboration.

8. Uphold the company's values and contribute to a positive and inclusive work culture.

Secondary Assistance - Media & Communications

1. Content Creation: Develop and design engaging content for social media, newsletters, websites, and other communication channels.

2. Social Media Management: Regularly update and manage our social media platforms to increase followers, engagement, and awareness.

3. Storytelling: Capture and share compelling stories, photos, and videos from our beneficiaries, programs, and events to highlight our impact.

4. Media Outreach: Assist with writing press releases, contacting local media outlets, and building relationships with journalists to promote our initiatives.

5. Graphic Design: Create visual materials (flyers, posters, social media graphics) to support campaigns and events.

Qualifications:

1. Proven experience in marketing and graphic design, preferably in a leadership or advisory role.

2. Strong understanding of marketing principles, including market analysis, segmentation, positioning, and campaign management.

3. Proficiency in graphic design software such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) and familiarity with design principles.

4. Excellent communication skills, with the ability to articulate ideas clearly and collaborate effectively with diverse teams.

5. Strategic thinking and problem-solving abilities, with a focus on driving results and achieving business objectives.

6. A passion for creativity, innovation, and continuous learning in the fields of marketing and graphic design.

Minimum time commitment: 12 hours per month Not Including Tournaments

Venue Liaison & Entries Management volunteer supports the planning and execution of our events. This role is crucial in ensuring smooth coordination between our organization and the event venue, as well as managing participant entries efficiently. The ideal candidate is highly organized, detail-oriented, and comfortable working in a dynamic event setting.

Key Responsibilities

• Act as the primary point of contact between the organization and the venue staff.

• Ensure all venue-related agreements and policies are adhered to during events.

• Communicate any venue-related changes or requirements to the event planning team.

• Assist with troubleshooting any on-site issues related to the venue (e.g., technical difficulties, space adjustments).

• Oversee venue safety and emergency procedures, ensuring compliance with regulations.

Entries Management Duties:

• Manage event registrations, ensuring accurate data entry and tracking of participants.

• Process and confirm participant entries in a timely manner.

• Communicate with registrants regarding event details, deadlines, and any necessary documentation.

• Coordinate with other event volunteers to ensure seamless check-in and registration on the event day.

• Maintain an organized record of participants and provide updates to the event planning team.

• Address any inquiries related to event entries, ensuring a positive experience for participants.

Qualifications & Skills:

• Strong organizational and communication skills.

• Attention to detail and ability to manage multiple tasks efficiently.

• Comfortable working with spreadsheets, databases, and online registration platforms.

• Ability to problem-solve and adapt to changing event circumstances.

• Previous experience in event planning, registration management, or customer service is a plus.

• A collaborative and proactive attitude.

(NWPA Officer and/or non-board member Appointed Officer)

Minimum time commitment: 8-10 hours per month Not Including Tournaments

The Tour Advocate will participate in board meetings and assist with planning, collaboration, and support across specific areas of need such as media support, sponsorship support, assisting with entries, player communications, venue support, and so on. A qualified candidate is one who is an experienced competitor (preferably with the NWPA), seasoned tournament director, or venue owner. 

The Tour Advocate serves as a key liaison between the NWPA Board, players, venues, and partners. This role provides planning, collaboration, and operational support to ensure the success of the NWPA Tour. The ideal candidate is a respected member of the cuesports community—preferably a past NWPA competitor, experienced tournament director, or venue owner—who brings insight, advocacy, and enthusiasm to support women’s competitive pool.

Key Responsibilities:

• Board Participation:

  • Attend and contribute to NWPA board meetings

  • Provide input on tour planning, policy updates, and strategic initiatives

• Player Advocacy & Communication:

  • Serve as a voice for players, offering feedback and suggestions to the board

  • Help facilitate clear, timely communication with players regarding tour updates, and policies

• Event & Venue Support:

  • Assist with coordination between the NWPA and host venues

  • Support venue setup, logistics, and troubleshooting during events

  • Help maintain strong relationships with venue owners and staff

  • Help coordinate hotel discounts for stops and communicate to players.

• Sponsorship & Media Support:

  • Support sponsorship outreach and recognition efforts

  • Assist with facilitating year end raffle items.

  • Assist with social media, press, and promotional activities as needed

• General Collaboration & Representation:

  • Represent the NWPA professionally within the pool community

  • Support various needs that arise during the tour season with a collaborative spirit

Qualifications:

• Strong knowledge of competitive pool and NWPA tour structure

• Previous experience as a competitor, tournament director, or venue owner preferred

• Excellent communication and interpersonal skills

• Reliable, organized, and committed to the growth of women’s cuesports

• Willingness to attend events and dedicate time to tour-related support

The tournament director is esponsible for overseeing and managing all aspects of the main event. This includes tasks like developing the tournament format, managing player brackets, officiating matches, and ensuring smooth overall tournament operations. The Tournament Director also handles disputes, enforces rules, and makes final decisions on any issues that arise during the competition.

The Tour Consultant plays a key role in supporting the planning, coordination, and execution of tour events. This role works closely with leadership, venues, partners, and participants to ensure each tour runs smoothly and reflects the organization’s standards and values. The Tour Consultant acts as a point of contact for logistics, scheduling, and on-site needs, helping create a positive and professional experience for all involved.

Responsibilities include coordinating event details, communicating with stakeholders, assisting with timelines and budgets, and resolving issues as they arise. The Tour Consultant is organized, reliable, and comfortable working in a fast-paced, people-focused environment. Strong communication skills, attention to detail, and the ability to adapt to changing priorities are essential for success in this role.